Job Summary

Under the supervision of the Library Director, this position performs a wide variety of administrative, bookkeeping and secretarial duties including payroll, processing monthly bills and compiling monthly board meeting packets.  This position also assists with the implementation of employee-related services, policies and procedures. 


Major Duties and Responsibilities (to include, but not limited to)


·         Fully executes biweekly payroll and processes monthly employee retirement benefits and quarterly unemployment/tax reports


·         Prepares, processes and maintains personnel documents, including employee benefits paperwork. Knowledgeable of library policies and procedures


·         Responsible for accounts payable including obtaining invoice approval, assigning appropriate expense fund, check processing and distribution


·         Responsible for accounting records


·         Counts and balances daily income and prepares for weekly bank deposits


·         Reconciles bank statements and prepares accounting reports


·         Responsible for creating, maintaining and filing business records in the business office


·         Records and acknowledges all donations


·         Prepares and distributes all documents required for monthly library board meetings


·         Maintains records retention schedule and coordinates records disposal activities


Knowledge, Skills and Abilities


·         Knowledge of professional standards and best practices in public accounting, office management, and records management


·         Excellent organizational skills and attention to detail


·         Ability to work independently


·         Ability to complete detailed work accurately, efficiently, and on time, with minimal supervision


·         Ability to handle confidential and sensitive information with discretion, tact and diplomacy


·         Ability to communicate effectively, both in writing and verbally, and to prepare and present reports and other information in the appropriate format




·         A minimum two years work experience with emphasis in accounting and payroll


·         Computer proficiency



Hours: Full-time, salaried position at 32 hours per week. Benefits include IMRF and Health Insurance.


Interested persons should complete an application form, which can be picked up at:
62 Public Square
Monmouth, IL 61462

The Warren County Public Library is an equal opportunity employer.